Holding Events at First UMC

As an outreach to the community, we make our facilities available to church groups, non-profits, and community organizations whenever possible. The facilities consist of specific rooms/areas in various buildings on the First UMC campus and includes the Sanctuary, Chapel, and Fellowship Hall. Requests are considered based on scheduling, location, staffing availability, and consistency with the mission of First UMC.

SCHEDULING AND AVAILABILITY

Requests for the use of our facilities by outside groups will be processed in the order in which they are received (first-come, first-served). You will need to submit a Facility Request Form to our Office Manager to start the scheduling process. Please note that staff members and church events have priority over outside groups in terms of scheduling and facilities. To make scheduling your event as easy as possible, please contact our Office Manager with any questions you may have and note the following general information:
  • Facility requests should be submitted at least four weeks prior to the event to allow for processing and coordination of the request.
  • Some outside groups may be required to provide a Certificate of Insurance naming First UMC as a Certificate Holder of no less than $1,000,000 coverage. Our Office Manager will coordinate with you if this is a requirement for your event.
  • Once the details are worked out, the Office Manager will send a Facility Agreement that will need to be signed and returned along with a deposit. Once this is completed, the Office Manager will book your event in our system. Until the event is booked, the event may be bumped by another group that has submitted a signed Agreement and deposit.
  • The Office Manager should be contacted as soon as possible if an event is to be cancelled. If the notification is less than 3 business days prior to the scheduled event, the deposit may not be fully refunded.

CHARGES AND DEPOSITS

Based on the requirements set forth in the Facility Request and in discussions with the requester, the Office Manager will assign the rooms and any other available resources to the event which will determine the charges and deposit required, and generate a Facility Agreement. The Facility Agreement will be sent to the requestor and will specify the rooms and resources First UMC will provide, and include the required charges and deposit for an event. Once the Facility Agreement has been signed and returned to the Office Manager, along  with any required deposits, the event will be booked on our church-wide calendar.

All outside groups will be required to provide a deposit in order to book the facility. The payment of all charges associated with the facility request must be received by the Office Manager three business days prior to the start of the event.

Contacting Us

We'd love to hear from you!

For scheduling events, or if you have any questions, you can reach us by by email at scheduling@fumcgnv.org or by phone at 352-372-8523, ext 11. You can also use the form below.